Funding

TRAVEL GRANTS

Club Coordinating Council:
The Club Coordinating Council (CCC) is a weekly student board that approves all new clubs and allocates funding to clubs for travel. The CCC receives its funding from the Associated Students.

CCC TRAVEL FUNDS:
The Club Coordinating Council offers significant funding for club travel. These funds make it possible for clubs to travel to conferences or workshops they might be interested in but are unable to afford. Travel funds may be used towards conference/activity fees, lodging and transportation costs. All appropriate liability waiver forms must be filled out and turned in to the Clubs Office/via OrgSync before any funding will be allocated. Funding must be requested before the travel takes place. Approved funds are paid to the club after the travel takes place and when the Reimbursement Expense Forms and proper receipts have been provided to the Clubs Office. Travel funds are only available for travel within the continental United States. If air travel is utilized, students must turn in all boarding passes with receipts.

*Groups may receive up to a $1,000 per year for travel (This amount is subject to change).

Grant applications need to be submitted at least three (3) weeks before your trip. Please complete the application on OrgSync. Once submitted, we will schedule you a CCC Meeting timeslot.

***For Fall 2018, meetings are Tuesdays, 2:00 - 3:00 pm

Student Defensive Driver Course link: 
http://risksafety.humboldt.edu/vehicle-use-accident-reporting

EVENT GRANTS

Clubs and Activities Grants up to $2,000 

Clubs and Activities Grants are available for on-campus events and activities that are free to HSU students and open to the community. Grants are used to encourage student groups to put on high quality events or invite speakers, performers, and professionals to campus. All events receiving a Clubs and Activities Grant must occur before the last day of spring semester.

Stipulations:

  • Applications must be completed through OrgSync, must be approved by the Club Advisor online during review process.
  • Preferences will be given to programs that have secured support from other sources, such as fundraising.
  • This money is not intended to fund equipment or classroom activities or endorse political candidates.
  • Grant application must be submitted prior to the event. Grants will not be allocated retroactively.
  • These funds can be used to pay travel costs for a speaker or performer, lodging expenses, refreshments, publicity, decorations, etc.
  • No more than $2,000 can be allocated to any one organization in any one semester. If event funding includes an allocation from a cultural programming grant, no more than $2,400 can be given to a single event.
  • If an organization requires more than the maximum (over $2,000) for an event, members are encouraged to seek AS unallocated funds.
  • All events receiving a grant must display the AS logo; the accessibility statement; and the name of the sponsoring student group on all promotional materials. All publicity for events shall be reviewed and approved by the Clubs Office, in advance of posting.

Cultural Programming Grants up to $2,400

Cultural Programming Grants are available for on-campus events and activities that are free to HSU students and open to the community. Grants will be provided for on campus events that promote social justice, educate and raise awareness of cultural diversity, equity, cultural celebrations and traditions. All events receiving a Cultural Programming Grant must occur before the last day of spring semester.

Stipulations:

  • Applications must be typed and signed by the Club Advisor before submitting for review.
  • Preferences will be given to programs that have secured support from other sources, such as fundraising.
  • This money is not intended to fund equipment or classroom activities or endorse political candidates.
  • Food purchases must be an integral part of the event.
  • Grant application must be submitted prior to the event. Grants will not be allocated retroactively.
  • These funds can be used to pay travel costs for a speaker or performer.
  • No more than $2,400 can be allocated to any one organization in any one semester. If event funding includes an allocation from a Clubs and Activities grant, no more than $2,400 can be given to a single event.
  • If an organization requires more than the maximum (over $2,400) for an event, members are encouraged to seek AS unallocated funds.
  • All events receiving a grant must display the AS logo; the accessibility statement; and the name of the sponsoring student group on all promotional materials. All publicity for events shall be reviewed and approved by the Clubs Office, in advance of posting.

Funding Limitations

Because these funds are student generated through Associated Students, there are some limitations that need to be considered when applying for funding.

We CAN fund the following:

  • Publicity (flyers, posters, newspaper ads, etc.)
  • Lodging for speaker/performer
  • Supplies & Equipment rental for proposed events
  • Nonprofit/nondiscriminatory events
  • Fees for speaker/performer (people who are not HSU faculty, staff, administrators, or students)
  • Travel costs for speaker/performer

We CANNOT fund the following:

  • Equipment purchase or classroom activities
  • Alcohol
  • Non-event specific publications/pamphlets/booklets
  • Tournaments/games/fundraising events
  • Clothing or costumes
  • Awards, wages, or specialty items for club members
  • Fees for presenters or performers who are also HSU faculty, staff, administrators, or students

Grant Application Process

  1. Application for Funding must be completed on OrgSync. Note: Grants are not awarded retroactively. Events occurring after a grant deadline will not be considered for funding. (Exceptions are sometimes made for events occurring before the first grant deadline in the Fall semester)
  2. Your club/organization advisor must review your application digitally- through OrgSync.
  3. Completed applications can be submitted on OrgSync before 5pm on deadline day.
  4. A student representative must be present at appointment time which will be emailed to the contact listed on the application. Failure to send a representative will likely result in a funding request denial.
  5. All fliers advertising events must include the ‘Funded by AS’ logo and the accessibility statement. “ This event is wheelchair accessible. Persons who wish to request disability related accommodations, including sign-language interpreters, should contact: (list your club name, club representative, and full email address and/or phone contact number). Please request accommodations at least two weeks prior to the event. “
  6. Please remember that all events require the Event Application (different from the Grant Application!) submitted through your club's portal on OrgSync and a meeting with the Clubs Coordinator at least 2 weeks/10 business days prior to event.
  7. If your event is canceled or postponed, please contact the Clubs Office as soon as possible.

 ***Fall 2018 Event Grant Deadlines: 9/13, 10/11, 11/1, 11/30

 

These grants are provided and supported by the Associated Students of Humboldt State University.

Questions?

Call the Clubs & Activities Office at (707)826-3776

Other Fundraising Ideas/Opportunities

Types of Fundraisers:
There are a variety of fundraising activities clubs may sponsor. A few suggestions are:

  • food sales
  • car washes
  • drawings
  • dances
  • walk-a-thons

Different fundraising activities may be regulated by certain campus policies. Income generated through fundraising should be deposited within 24 hours or the next available business day with a HSU Student Club Deposit Slip. Contact the Club & Activities Office for further clarification of policies or additional fundraising ideas.

You must submit appropriate forms through your Organization OrgSync page.and be granted approval before you may hold your event.

Food and Merchandise Sales:
Only organizations recognized by the University may hold sales on campus by filling out a Food Permit via OrgSync prior to the date of the sale. One-week advance notice of your intent to sell food must be given to the clubs office. The staff can advise you of other sales happening on the Quad on the same day so that no two clubs are selling the same items. In order to sell food on campus, clubs and organizations must first obtain an annual Food Sale Permit from the Clubs Office. The organization requesting a permit must have read and be familiar with the Humboldt State University Food Sale Policy. Two members of the organization requesting the permit must view the “Serve Safe” training videos before a permit will be granted. Clubs may only sell food twice per week or a total of eight times per month. Academic clubs may also sell food in the buildings in which their departments are located. They must get approval from the Building Coordinator of the building where the sale is to be held and apply for a Food Sale Permit as stated above.

Coffee Cart Sales
  • Student Clubs wishing to operate a coffee cart will be required to submit a “Coffee Cart Permit” via OrgSync prior to the start of any operations.
  • Student Clubs wishing to operate a coffee cart must have the approval of the campus department where the coffee cart is located. The department is responsible for providing a secure storage space for the cart and any products or merchandise needed for the coffee sales. 
  • Sales revenue must be deposited at the HSU Cashier’s Office at least once a week. For assistance in purchasing inventory for the coffee cart, contact the Clubs & Activities Office.
  • Clubs Coffee Carts not following the HSU Student Clubs & Organization Cash Handling procedure will be immediately suspended from operation until a review by the Club & Activities Office and the HSU Cashier’s Office can be completed.
  • Repeated offenses will be addressed by the Director of Student Life in accordance with the Student Organization Code of Conduct.
Raffles
Registered charities are allowed to hold raffles according to California state law as long as they register with the Department of Justice. The HSU Advancement Foundation registers for the entire campus. There are rules and regulations for raffles, please plan in advance if you would like to hold a raffle.

Drawings:
There are only three restrictions on drawings:

  1. Only approved campus organizations can have them.
  2. The word “drawing” must be used in publicity, not “raffle”.
  3. Alcohol may not be offered as a prize.

Dances:
If you plan on holding a dance/concert in the University Center you need to be aware of the UC Dance/Concert policy. You should pick up a copy of this policy at the UC Info Counter or download it here before planning your event. They are more than happy to answer questions and to help make your event a success. In addition, you must provide a security staff at your dance. Security jackets and t-shirts are available in the Clubs Office.

Showing Videos:
Videos rented from local retail outlets, or owned by an individual, may NOT be shown as a fundraising activity. It is a violation of copyright law to charge admission to view videos rented in this manner. Your club could lose its university recognition by doing so.

Video Guidelines: Videos rented from local retail outlets, or owned by an individual, may NOT be shown as a fundraising activity. It is a violation of copyright law to charge admission to view videos rented in this manner. Your club could lose its university recognition by doing so. It is permissible to show rented videos if they are a part of “systematic instructional activities.” For example, showing a video of Romeo and Juliet followed by a discussion with a professor of English sponsored by the HSU Literary Society could be acceptable. Showing Back to the Future or other such entertainment features on a rainy Friday night without an instructional rationale would not. In addition, even if the video is part of “systematic instructional activities”, it is never okay to charge admission. It is important that any club showing a video be absolutely clear on this policy. With the recent advent of video piracy on the internet, the major motion picture companies now employ full time staff members who search universities for copyright violators. There have been a number of clubs and organizations that have been fined for showing videos on college campuses over the last two years.

Athletic Events:
For opportunities to be involved at HSU athletic events, contact Kelly Kime, Associate Director of Athletics at (707)826-4529, or visit the Athletics Games Tabling Form on OrgSync to reserve a table for an athletic event: https://orgsync.com/158827/forms/275242

Donations
Your club may ask/receive donations from a variety of sources including club members, parents, local and national retailers, as well as your club’s alumni and friends of the university. Clubs who receive cash/check donations or non-cash gifts (in-kind donation) will need to fill out a Deposit slip and submit it to Gift Processing Center located in the HSU Cashier’s Office (SBS 285) who will coordinate with University Advancement (UA) Gift Processing to deposit and record the donation. The HSU Advancement Foundation charges a 5% administrative fee for the processing of all gifts, and clubs will receive the remaining net balance in their campus accounts. This process can take up to a month to be reflected in the club account.
In-Kind gifts that result in the individual or business requesting a tax receipt requires the completion of a Student Club/Organization In-Kind Gift Acceptance Form, found here: https://orgsync.com/158827/files/1306806/show